Multilink's Smart Office
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Multilink's Smart Office |
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ENGAGING WITH SELLERS
— pre sale |
| Suggested procedures for managing Sellers during the 'Pre-Sale' period and how Multilink's 'Smart Office' automates them |
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PRE SALE TASKS |
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What is the task? |
What day in the Pre Sale Process is it done? | Who does it? | Type of Activity - who co-ordinates? | How is it done? (Video) |
| WELCOME letter and ADVERTISING SCHEDULE sent to Vendor. | 1 | PA | Promotional | ps001 |
| Seller's Solicitor instructed | 1 | PA | Admin | ps002 |
| Pointer Board Requests | 1 | PA | Admin | |
| Prepare Editorial Copy, / Order Board, / Order Brochures, / Order Local Paper Advertising, / Order Daily Paper Advertising, / Order Corporate Magazine Advertising, / Order Photography, / Order Floor Plans, / Order Sketch, / Insert Advertisements on various Internet Sites, / Distribute New Listing to other Strategically Aligned agencies, / Order Window Display | 2 | PA | Admin | ps017 |
| Print 200 ‘Just Listed Neighbour’ Flyers for distribution | 3 | PA | Promotional | ps005 |
| Print ‘Pointer Board thank-you’ letters for distribution | 3 | PA | Promotional | ps006 |
| Send out ‘Homebook Preparation’ letter | 4 | PA | Promotional | ps007 |
| Print ‘Homebook’ | 7 | PA | Promotional | ps007a |
| Print ‘Property Activity Reports’ and Cover Letter for every Current Listing and have them signed off before sending them to each Seller or email them to the seller | Every Tuesday | PA | Promotional | ps011 |
| Print 'Internet Activity' for the week & attach to Property Activity Report | Every Tuesday | PA | Promotional | |
| Print ‘Auction Invitation letter’ for distribution | Week Prior to Auction | PA | Promotional | ps008 |
| Take 'Property Activity Report' & Advertising Proofs to Pre Auction meeting with Vendor | Thursday Prior to Auction | Salesperson | ps011 | |
| Print ‘Auction Best Wishes’ letter for distribution | Day Prior to Auction | PA | Promotional | ps009 |
| Print ‘Auction Passed-in’ letter for distribution | Day After unsuccessful Auction | PA | Promotional | ps010 |
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